Information pursuant to the EU-General Data Protection Regulation (GDPR) for Virtual Bioimaging Event
This information notice informs you about the
processing of the personal data which you have provided to us in connection
with your participation at the Virtual Bioimaging Event of the JENOPTIK Optical
Systems GmbH. For special cases of data processing there may be separate data
protection notices.
Controller
The entity responsible for the processing of the
personal data (the so-called controller) within the meaning of the GDPR and
service provider in connection with the Event is:
JENOPTIK | Light & Optics
JENOPTIK Optical Systems GmbH
Goeschwitzer Strasse 25
07745 Jena, Germany
Phone +49 3641 65-2279
Data protection officer
Ingolf Berger
Kontakt: Ingolf.Berger@jenoptik.com
Categories and sources of personal data
We process the personal data of the participants of
the Virtual Bioimaging Event, which may be (potential) exhibitors, staff at the
exhibition stand, (potential) visitors, media representatives, speakers, ticket
owners, partners or others. We collect the data as part of your online
registration and profile creation and partially automated by using various
technologies.
For exhibitors, the following data are transferred
from the customer database: Name of the company/organisation, address,
telephone, e-mail, website as well as contact person with first and last name,
gender, telephone and/or cell phone number and personal e-mail address.
For the purpose of participating at the Virtual
Bioimaging Event, you will be given access to a virtual platform through which
the aforementioned participants can present themselves and, if applicable,
their company (profile), visit the Event, follow presentations and lectures
live or afterwards (participation) and meet and network (communication and
networking).
In order to register for the Virtual Bioimaging Event,
an online registration form must be completed. As a ticket owner you will find
further information in this regard in the separate data protection notices in
the Ticket Shop.
For the profile creation (business card) the following
data are processed: salutation, title, name, position and name of the
company/organisation, contact details, status (exhibitor, visitor, trade
visitor, media representative), photo (optional), professional interests and
preferences (optional), social media accounts such as Xing and Linked In
(optional) and calendar ID. The following data will be processed to create the
exhibitor profile: exhibitor name and category, address, stored URL, exhibitor
description, business area, products and business cards and contact persons.
Exhibitors can complete basic profiles and also post job offers on the Job
Wall.
The following data are processed for participation in
virtual events, including live streaming: name, company/organisation, rooms
visited, sessions and interactions within the virtual rooms as well as date,
time and duration of the participation.
The following data are processed for communication and networking: name, role and name of the company/organisation of participants in calls or chats, content, time stamp and course of the chat as well as date and time of agreed appointments, name of the partner of the conversation, type of appointment, notes on appointment entries, availability and the calendar ID. With successful registration, your virtual business card is automatically made visible to the organizer within the networking. This is based on a legitimate interest of the organizer. If you do not agree to this, you can exercise your right to object at any time.
Name |
First/third party cookies |
Stored data |
Purpose |
Type of cookie/ technology |
Storage duration |
XSRF-Token |
First |
csrf |
security – verification of transmission |
essential/functionally or technically necessary |
2h |
Expo_x_session |
First |
session (language, profile and role settings) |
security – settings |
essential/functionally or technically necessary |
2h |
_pk_id.6.4 964 |
First (Matomo /Piwik – selfhosted) |
User ID |
analysis – visitor statistics |
Performance |
1 year |
_pk_ses.6.4 964 |
First (Matomo /Piwik – selfhosted) |
Session |
analysis – visitor statistics |
Performance |
1h |
If you undertake the registration for or disclose the
data of another person (third party) (e.g., business cards of your employees
and booth staff as an exhibitor), you are responsible for ensuring that you are
entitled to provide such data and that the person concerned has been
sufficiently informed by you about the processing of the person´s data as set
out in this notice.
Purposes and legal basis of processing
We process the personal data pursuant to Section 2 for
the purpose of establishing and performing the contract for the execution of
and your participation at the Event (legal basis: Art. 6 (1) (b) GDPR). The
afore-mentioned essential cookies serve for navigation and security of the
platform.
Profile
The personal data are processed in order to create a profile or a virtual
business card at the Event, to make new contacts and to network with other participants
of the event and/or to present additional products and services or post job
offers on the Job Wall as an exhibitor.
Live streaming and participation in virtual events
We process personal data for the organisation and operation of virtual events,
livestreams and the retrieval of on-demand videos.
Communication and networking
We process personal data to enable participants to chat and communicate with
other participants, to set up and organise meetings, to take notes, to
participate in meetings in virtual rooms or to stream meetings via the
platform, as well as to arrange and carry out appointments and video calls
between different participants.
Analysis and evaluation for optimisation
We also process personal data, including through the aforementioned
technologies, for our legitimate interest in the analysis of the participation
at the Event and the use of the platform and for statistical evaluation to
optimise future online appearances (legal basis: Art. 6 (1) (f) GDPR). You can
consent to the use of cookies, which are not essential or technically necessary
for the functioning and security of our website or platform. The legal basis
for the processing based on the cookies for which consent is required is your
consent (Art. 6 Abs. 1 (a) DS-GVO).
Your rights
To exercise your rights, you can contact the
controller by mail or e-mail (contact details see section 1 above). Pursuant to
Art. 12-21 GDPR, you can assert the following data subject rights at any time:
the right to access, rectification and erasure of your personal data, the right
to data portability and to restriction of processing. If the processing is
based on legitimate interests, you have the right to object to the processing
of your personal data, including profiling, for reasons relating to your
particular situation.
Furthermore, you may object to the processing of the
personal data and their use for marketing purposes at any time. If you have
given us your consent, you can revoke this consent at any time with effect for
the future. In case of newsletters or other electronic marketing you can also
click the unsubscribe link.
If you are of the opinion that the data processing
violates data protection law, you have the right to lodge a complaint with the
competent supervisory authority of your choice (Art. 77 GDPR in conjunction
with section 19 of the German Federal Data Protection Act
(Bundesdatenschutzgesetz)).
Your contact:
Ingolf Berger
Kontakt: Ingolf.Berger@jenoptik.com
Storage period
For the storage period of the data
collected through the technologies mentioned in section 2, see section 2.
Participants can delete their profile data at any time. The personal data
mentioned in section 2 will be deleted by the end of 2020 at the latest. This
does not include profile data, including the contact details of visitors and
exhibitors (with the exception of photos), which we process for information and
marketing purposes (Section 3.3) until we receive an objection. In addition,
stored personal data may be deleted earlier as soon as they are no longer
required to achieve the respective purpose of their processing. In so far as
the processing takes place on the basis of consent or a legitimate interest of
Messe Berlin GmbH, the data in question will no longer be processed for the
purpose in question, and where appropriate, erased after receipt of your
revocation of your consent or your objection to the processing, unless the
conditions for a statutory exception are met. Notwithstanding the foregoing,
personal data which are subject to retention obligations under commercial or
tax laws will only be deleted after the expiry of the statutory retention
periods.